I was at an event recently where I spoke to a bunch of people about nonprofit software, and the most popular tool of the night was not email software or a donor database or some fancy Web 2.0 thing, but... MeetingWizard.
If you need to schedule meetings with a bunch of people who aren't all in the same office, and don't know about MeetingWizard or Doodle... you should. They're simple, but they can be a huge help in getting everyone to a meeting time that will work. They're very similar to each other - both are free online tools that let you define some potential meeting times, send the choices to a group of people, and then see the times that work for each person. MeetingWizard
is a little more tailored to closed meetings - it easily supports different time zones, for instance, allows you to enter the email addresses for the folks you'd like to respond (or choose from the people you already have stored), and will tell you when you have answers from everyone.Doodle
has less meeting-specific functionality, but is appropriate for a wider set of questions - for instance, if you want to ask people to pick general timeframes (afternoons vs. mornings, for instance) or to weigh in on really any set of options. While MeetingWizard emails your attendees, Doodle gives you a URL for your poll and allows you to send it to whomever you want.
I use MeetingWizard all the time (just found it before Doodle, and am comfortable with it) and honestly find it hard to imagine scheduling big meetings, like our board meetings, without it.